September 15, 2020
Call to Order:
President, Jeff Aurand called the meeting to order at 7:03 pm.
Present:
Authority Members: Dean Williard, John Davis, Jeff Aurand, and Charles Haffling
Employees: Tammy Osman and Todd Mace
Citizens: None
Solicitor: None
Review of Previous Meeting Minutes:
After a review of the previous month’s meeting minutes a motion was made by Charlie and second by Dean to approve the minutes as presented.
Communications and Notices: Dean informed the Authority that Larson Design Group has contacted him and they are working out a payment arrangement for the $13,000 bill that is currently owed to them as of September 3 they still do not have the details to Dean. Dean did follow up with Linda Sterling in regards to the grant money and the dates that items are needed at October 28 and December 15th. Linda will let Dean know if she needs any additional information from the Authority. The tentative approval date is April of 2021. Dean is holding off on getting the bills to the insurance company for the lightening strike as we have not received the bill for the fence repair yet. Lykens Valley Fencing is to make the repairs on September 23.
Financial Report and Payment of Listed Bills:
Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $549.12 and the balance in the general account of $11540.40. A motion was made to pay the bills as listed and the addition of payment to Fersters Excavating for $1900. Motion was made by Dean and second by John.
Water/Wastewater System Operator: Report– Todd advised that the Lead and Copper plan needs to be completed but has 2 years to do it. The catch basin needs cleaned and opened to confirm inside integrity. Todd also advised that he has tried at least 5 times to get in contact with the owners of 122 N Main St to get the repairs made and he has not had any luck getting in contact with him. He informed the Authority that there was a lack of communication on the parts needed to make the repairs to the flow meter and the chart recorder which was damaged by the lightening strike, the parts are now on order but they are about 4 weeks out. Another leak was discovered on Belleview St and PESI is scheduling time with Fersters to dig again to make the repair. Todd is waiting on the shipment of the spare Soda Ash pump and mixer which would cost roughly $600- $650.00 each or a combined total of $1250.00. Todd also advised that the sludge needs to be pumped out of the SBR tanks which they will take care of in the fall. The Post EQ tank also needs cleaned out. Todd also advised the Auma actuator is being shipped. Todd advised that the water at well #1 and Well #2 are running low and that a notice for water restrictions may need to be posted on doors and businesses. Dean asked to Todd to look into further as found it surprising that the deep well was tapping out as door to door posting notices was time consuming. Todd advised he would and advise later in the week. A float ball is still need for the decant pump, PESI is still working with a supplier to get a price for a spare #2 Decant Valve Actuator. Todd wanted to know who supplies the paper towels, hand soap, and disinfectants for the WWTP. They can purchase them and then turn the bills in to the Authority for reimbursement. The sludge pump needs pulled and replaced as it is bad. Todd is working with HACH on the DO Controllers which they need screens replaced. Garbage can be brought to the Borough building as they have garbage pickup. The Flow meter is due for its yearly calibration.
Solicitors Report: Tony reached out to Dean and advised that Yocum did get a 45 day notice from their office. Dean read the letter that was sent and put in file. Dean also advised the Yocum property was up for tax sale to be held October 15th if back taxes or payment plan was not arranged through the county. Dean advised Tony Michetti informed that their office requests a week to 10 day notice if their presence was needed at an Authority meeting due to Authority meeting dates conflicting with other commitments of himself and Joe Michetti.
Old Business: Dean will take care of the delinquents, Dean requested copies of the past due letters if they owed more than 1 month and late fee and would contact those people for payment. Jeff is going to fix the door knob on the one building at the reservoir. The Hydrant flushing is still pending. A notice needs to be given to the Borough to find a replacement for Jeff since he is resigning his position at the end of the year.
New Business: None
Adjournment: There being no further business, the public meeting adjourned at 7:39. Motion was made by Dean and 2nd from Charlie.
Respectfully Submitted By:
Tammy Osman, Secretary
Tammy Osman, Secretary
Herndon Borough - Jackson Township
Joint Municipal Authority
Meeting Minutes
