September 22, 2015
Call to Order:
Treasurer, Dean Williard called the meeting to order at 7:00pm due to the absence of the President & Vice President.
Present:
Authority Members: Dean Williard, Jeff Aurand & Paul Witmer
Employees: Andy Bobb
Solicitor: None
Citizens: None
Review of Previous Meeting Minutes:
After a review of the previous month’s meeting minutes a motion was made by Paul and second by Jeff to approve the minutes as presented with the two minor corrections.
Communications and Notices: None
Financial Report and Payment of Listed Bills:
Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $521.85 and the balance in the general account of $26,052.09 and a balance in the Northumberland National Bank Savings account of $1002.03. A motion was made by Dean and second by Paul to pay the bills as presented along with the addition of payments to Andrew Bobb for $1200.00 and TDS for $123.08.
Water/Wastewater System Operator:
Andy informed the Authority that the old decanter & shipping crate were disposed of via dumpster obtained from Heim's Disposal. The long awaited installation of the canopy at the WWTP is scheduled to be delivered & installed Friday, September 25th with oversight by Ren Wolfe & Andy Bobb. There had been problems with the float & relay working at wet well #1 at the WWTP. Andy solicited the assistance of Dennis Zepp of Mid Atlantic Pump and costs will be minimal. Andy received the draft for the new 5 year NPDES permit for the WWTP for our approval from the DEP (Department of Environmental Protection). The application had been prepared by Larson Design Group (LDG) & Andy. This draft requires more samples & testings which would lead to increased operational costs. The Authority was advised by Paul Krizan of LDG that the Authority may want to appeal to DEP as he feels we are in need of clarification on the frequency requirements outlined in the draft. Andy has agreed to contact DEP and the LDG & report back the results.
Solicitors Report: None present. Dean advised he was contacting the solicitor to look into 2 properties 1 for legal action & the other for billing purposes.
Old Business:
Dean is going to handle the delinquents and shut offs with Andy. The walk thru for 2013 list of improvements:
A.)
Put grates on head wall of 18” pipe at well site—is pending as Jackson was not at meeting
Put grates on head wall of 18” pipe at well site—is pending as Jackson was not at meeting Dean gave an update on the replacement valve & water line project. The Authority was tentatively approved for 3 of the 4 projects for $22,911.20 which does not cover engineering costs. Dean & Andy are preparing hand drawn maps being requested by SEDA COG's representative by the end of this week. Jamie Shrawder of SEDA COG advised that if all goes well the Authority could anticipate monies in early 2016. The maps are needed for her meeting with the Northumberland County Commissioners on October 6th and if moves forward will go to DCED for an environmental review. After the review it would then be the time for the Authority to obtain an engineer for the project.
With regards to the man hole covers, Paul will continue to co-ordinate bidding process with Jackson Township. He advised they would not be seeking bids until the spring of 2016.
New Business:
Dean advised that he would start preparing the proposed 2016 budget after the October meeting for review in November and adoption in December.
Adjournment: There being no further business, the public meeting adjourned at 7:45pm
Respectfully Submitted By: Dean Williard, Treasurer
Dean Williard, Treasurer
Herndon Borough - Jackson Township
Joint Municipal Authority
Meeting Minutes
