October 24, 2006

Call to Order:

President Reynold Wolfe called the meeting to order at 7:05 p.m.

Present:

Authority Members:  Reynold Wolfe, Dean Williard, Jackson Wetzel

                                 Kurvin Batdorf, Ivan Newman

Employees:  Andrew Bobb,Tammy Osman, and Rick Spotts

Solicitor:  Joseph Michetti Jr.

Bond Counsel:  None

Public:  Ms. Hackenburg from the News-Item

Review of Previous Meeting Minutes:

After a review of the previous meeting minutes, Ren declared the minutes complete, motion made by Dean 2nd by Kurwin.

Financial Report and Payment of Listed Bills:

Dean Williard presented four financial statements for review by the Authority. The first financial statement showed a listing of all deposits made for October $3000 was transferred from the PLIGIT account to the Herndon National account. He presented the checks that were ready to be signed at this meeting. Dean then presented an update on the loan/grant funding that the Authority has at the present time.  The Wells Fargo loan is fully disbursed, we are now using the Rural Development grant monies ($2,059,000.00) which there was a disbursement on October 23, 2006 in the amount of $161,402.37 which was to pay HRI, Larson Design Group and to reimburse the line of credit through Community banks.  We are still awaiting the monies from the safe water grant and once those funds are received they will be deposited into the new Construction account.   There was a motion made that the treasurer proceeds with starting an account with Community Banks.  Motion made by Dean and 2nd by Ivan.  Dean then informed the Authority that he is checking into getting on-line account access for the Community Banks accounts. 

Ren informed the Authority that he spoke with the chief accountant at HRI and informed him of the funds availability.  Dean also informed the Authority that a bill that was to be included in Requisition 7, Bobbs Plumbing and Heating for $63.58 was not paid due to the amount of the bill.  This bill will be paid out of the general account and if at the end of the project there are funds still available it will be reimbursed.  Dean also informed the Authority that there was a bill received in the mail today from Larson Design group in the amount of $12,632.79 and this will be included in Requisition number 9. 

Communications and Notices: 

Ren received a notice from Norfolk & Southern Railroad, requesting that they, Norfolk & Southern, be named as additional insured on the insurance policy pertaining to the rail road crossing. He will take care of this issue with Snyder-Eyster.

Operator’s Report:

Andy informed the Authority that the water service line broke in front of the post office on West Pottsville St. Repairs was made by Bobb's Plumbing and Heating and in co-operation with HRI. Andy reported that this galvanized water service showed extreme rust and corrosion on the exterior. Due to the pipe condition, it was determined to replace this water service line with a new 1" - 200 psi pvc line from the main under SR 147 to Bobb's Plumbing & Heating store. West Pottsville St. is scheduled to receive new full width paving. Andy then suggested that a similar pipe condition exists at Third St., except that there is no scheduled paving involved here. It was decided to request a quote from HRI to make both repairs as discussed and should the total estimate exceed $10,000.00 then two additional bids for the work would be required. These bids could be solicitated by phone. It was moved by

Jack, seconded by Dean to proceed with acquiring an estimate for project #1 Pottsville St. and project #2 Third St. Motion passed by acclamation. Andy also mentioned the importance of raising the height of the curb stops to avoid any of them being paved over when the repaving of the streets started.

Engineers Report: None present

Solicitor’s Report:   

Joe informed the Authority that the Borough had received a letter for the PUC (Commonwealth of PA Public Utility Commission) acknowledging the transfer of the ownership of the water system from the Borough to the Municipal Authority. Joe also gave the Authority a copy of the deed and title insurance from the purchase of the sewer plant property.

New Business:

Requisition number 8 was approved to be submitted to RUS in the amount of $635,385.73 which was to cover contract one, two and three.  The Cynthia Brezgel property has an easement and Coldwell Banker Penn One Realty is going to cover the costs on that property.  The Authority chose the new colors for the Sewage Treatment Plant, the soffit, facia, & gutter to be clay, the Anderson Windows to be Sand Tone, and the Vinyl Siding to be natural clay. Ren called for a committee meeting to be held on November 9,  at 7pm  to fine tune the resolution which will need to be approved for adopting rules and regulations governing the use of the sewer system.  Paul Krizan of Larson Design Group (LDG) had given Ren some recommendations

Next Meeting:  November 21, 2006

Adjournment:

There being no further business, the public meeting held at the Herndon Borough Municipal Building adjourned at 8:30 p.m

Respectfully Submitted By:Tammy Osman, Secretary

Herndon Borough - Jackson Township

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