March 17, 2020
Call to Order:
President, Jeff Aurand called the meeting to order at 7:04 pm.
Present:
Authority Members: Dean Williard, John Davis, Jeff Aurand, and Charles Haffling
Employees: Tammy Osman and Todd Mace
Engineer: Dave Walters
Solicitor: Tony Michetti
Review of Previous Meeting Minutes:
After a review of the previous month’s meeting minutes a motion was made by Dean and second by John to approve the minutes as presented.
Communications and Notices: Dean informed the Authority Herndon Reload has paid the connection fee. Todd did inform Dean that the map is located on the back of his sheet. Dean is going to reach out to him and get a copy of that. The former Bender property has been sold to Patricia Sitlinger and the worked out deal has been paid. Todd is going to look into the George Inch property.
Engineers Report: Dave Walters from Larson Design Group informed the Authority that he submitted the permit to DEP which includes the change from gas to liquid sodium hydrochloride. He also submitted to have the flow changed from 30 gallons a minute to 100 gallons a minute. A flow meter will need to be added to DEP requirements along with a mandatory eye washing station. A modification to the piping at Well 3 is also needed, which would repipe to the head of the reservoir. Dave also informed the Authority that Seda-Cog does supply help with applications for grant monies. The Authority would like Todd and PESI to create a priority list. Dave informed the Authority that once the permit is received it would cost approximately $35,000 to complete the required project( Flow Meter, Silica Chemical, dig water line and chlorine pump). Dave also suggested the Dean reach out the local government (commissioners etc) to see if they would be able to help with getting funding to complete the required projects. Dean made a motion that the Authority wants to move forward with Larson Design Group completing the NPDES Permit. Dean wanted to do some price checking prior to approval. LDG was the cheapest. The wait for that permit from DEP could be 3 or 4 months. Jeff seconds the motion.
Financial Report and Payment of Listed Bills:
Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $547.86 and the balance in the general account of $413.74. A motion was made by Dean and 2nd by John to pay the bills as presented with the additions of TDS for $127.87 and Fairway Labs for $142.60 and W&W Residential for $796.78. The added bills will be paid before the next meeting as soon as sufficient cash flow comes in from the recently billed 2nd quarter.
Water/Wastewater System Operator: Water System Report The water usage from last month was average daily 61,000 gallons. The new Soda Ash pump was installed. Leaks were repaired on the Chlorine System. The Chapter 110 report was started and it will be submitted before the March 31 deadline. The new sewer connection was inspected at Herndon Reload. The Chapter 94 report was completed. Two new pumps had to be installed at the Pump Station #4 on Wise Road; a new pump has been purchased from Site Specific for a spare. The line is clogging from the Pump Station #4 to Sewer System and will need to be cleaned out. There are 2 ballasts that are bad with the UV lights. The Decant Pump is in need of a float ball. SBR 2 either the motor is bad or it is bound with debris. A motion was made by Dean and second by John to drain the SBR 2 unit and get Ferster in with equipment to help with the repairs and make the replacement of the Actuator. The Actuator will cost approximately $1000.00 plus shipping. Dean made a motion that Jeff could sign the Chapter 94 report and then have it mailed. Todd requested the number for Hunter Lomison as the Generators need to be serviced. We have generators serviced yearly, Tammy to pull the last bill and phone number for Todd to follow up with them as to why the stickers do not reflect the inspections.
Solicitors Report: Tony did not have anything to report. Tammy is going to cc him in on the minutes so that he has them and can keep up to date on items if he is unable to attend meetings.
Old Business: The widening of the road and clearing of brush to Well #2 is the sole remaining improvement from the yearly walk through and is pending until Spring of 2020. Jeff thinks he has found someone who would be willing to spray and also do the widening of the road. Tony reminded him that they need to have their own insurance as the Authority is not responsible. The annual walk through for 2019 and the list of items that are in need of repair are
1.) Clean out the culverts and catch basin outlets—perhaps a work detail weekend. still pending until Spring of 2020
New Business: 2020 Walk Through is schedule for 5:30 April 21, 2020 weather and CoronaVirus pending.
Adjournment: There being no further business, the public meeting adjourned at 8:42 pm. Motion was made by John and 2nd from Charlie.
Respectfully Submitted By:
Tammy Osman, Secretary
Tammy Osman, Secretary
Herndon Borough - Jackson Township
Joint Municipal Authority
Meeting Minutes
