January 16, 2007

Reorganization Meeting

Reorganization-

Ren Wolfe was elected to President of the HBJTJMA motion made by Kurvin and 2nd by Jackson Wetzel.   Dean Williard was elected Vice President; Jackson made the motion and Kurvin 2nd.  Dean was also elected Treasurer motion made by Ren Wolfe and 2nd by Kurvin.  Jackson Wetzel was elected official Secretary motion was made by Dean and 2nd by Kurvin.

Call to Order: 

President Reynold Wolfe called the meeting to order at 7:15p.m.

Present:

Authority Members:  Reynold Wolfe, Dean Williard, Jackson Wetzel, Kurvin Batdorf

Employees: Tammy Osman, Andy Bobb

Solicitor: Joseph Michetti Jr.

Engineer: 

Bond Counsel: None

Public: Ms. Hackenburg from the News-Item

Review of Previous Meeting Minutes:

After a review of the previous meeting minutes, Ren declared the minute’s approved as presented motion made by Jackson and 2nd by Dean.

Financial Report and Payment of Listed Bills:

Dean Williard presented four financial statements for review by the Authority.  There was $9000 transferred from the General account into the PLIGIT fund for the month of January.  Dean then presented the checks that were ready to be signed at this months meeting.  Since the January meeting was earlier than some of the monthly bills arrived there was a motion made by Dean to pay the bills that come in between the meeting dates, so there are no penalties, Kurvin 2nd the motion.  Dean then informed the Authority that he was in contact with Dennis Martz from Community Banks in regards to getting the line of credit increased to $850,000 and extend the date to August 2008.  Dean informed the Authority that he was waiting for the 2003-2005 financial statements for Herndon Boro and Jackson Township.  Motion was made to pay the bills as listed, motion made by Dean and 2nd by Ivan. 

Communications and Notices: 

Ren presented the Authority with a copy of the letter that he received from the County of Northumberland which was a response to the Authority request for the $132,732.00 in CDBG monies.  The Authorities request to use some of the funding for R-3 rock and geotextile was approved because it was not part of the original contract.  The second request from the Authority was for a fence around the wastewater treatment plant; this request was declined because it was already included in the original contract.  The third request was for landscaping around the wastewater plant and this was approved.  The Authorities request to use the CDBG funds for lab equipment was declined because CDBG funds can not be used to purchase moveable equipment.  The request for SCADA Equipment was also declined because it was part of the original contract.  The request for Man Hole pans will be eligible.  The request for a truck and electrical work was not eligible.  Ren also informed the Authority that he cancelled the request for CBDG monies for the 2007 year.

Operator’s Report:

Andy informed the Authority that there was curb damage at the Swartzlander property; this will be discussed at the Thursday project conference.  He informed the Authority that he did not receive the new chlorinator.

Solicitors Report:

Joe informed the Authority that he spoke with Jens and that he is planning on being present at the February meeting.  There was a motion to approve the resolution for the loan agreement to $850,000 and an extension until August of 2008.  Motion made by Dean and 2nd by Jackson.  The question was then raised about the billing process and whether or not there should be peroration on billings.  It was decided that there is no Perorations and there is no refunds if the service is disconnected before the end of the billing period.  

Old Business:  It was brought before the Authority that there was an adjustment on Requisition 10; because LDG billed the Authority for services it had not performed there RUS would not approve that bill until the next meeting.  The total for requisition 10 was $608,582.95. 

New Business:

There was a motion made to proceed with Requisition 11provided that the funding is available motion made by Ren and 2nd by Jackson.

Next Meeting: February 27, 2007

Adjournment:  There being no further business, the public meeting held at the Herndon Borough Municipal Building adjourned at 8:50 p.m

Respectfully Submitted By:Tammy Osman, Secretary

Herndon Borough - Jackson Township

     Joint Municipal Authority

         Meeting Minutes