February 23, 2016

Call to Order: 

President, Jackson Wetzel called the meeting to order at 7:07 pm.

Present:

Authority Members:  Dean Williard, Paul Witmer, Jeff Aurand, & Jackson Wetzel

Employees:  Andy Bobb

Solicitor:  None

Citizens:  Eric and Grace Kieffer

Review of Previous Meeting Minutes:

After a review of the previous month’s meeting minutes a motion was made by Dean and 2nd by Jeff to approve the minutes as presented. 

Communications and Notices:  PESI (Pennsylvania Environmental Solutions, Inc) sent a letter asking if they could email invoices to us.  Andy is to talk to Todd and let him know that the Authority does not have email set up nor does it have internet access so he should continue to mail invoices or he can drop them off at the WWTP when he does the operations and Andy will make sure it is at the office to be paid.  A letter was received from Eric Kieffer in regards to one of his properties that once was a single business, he now wants to know if he could rent it out to two businesses would there be another sewer charge.  Eric presented his information to the board and the board decided to wait until a response was received from the Attorneys.  Dean will get a letter to Mr Kieffer as soon as he gets answers from the Attorney. 

Financial Report and Payment of Listed Bills:

Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $522.04 and the balance in the general account of $82809.81 and a balance in the Northumberland National Bank Savings account of $1,007.54. A motion was made by Paul and 2nd by Dean to pay the bills as presented along with the addition of payments to Andrew Bobb for $1200.00 Bobb’s Plumbing and Heating for $753.57, Seewald for $15.00, and B Carl Septic Cleaning for $150.00. 

Water/Wastewater System Operator:

Andy informed the Authority that there were issues this month at the pump station on Wise Road.  Both the pumps went at the same time.  Site Specific sent John Smith to put new pumps in and to see what it would take to repair the other pumps.  The estimated cost to repair the pump would be $1152.83 or a new one would cost approximately $2500.00, Andy also was looking at another dealer that has a different brand pump (Liberty) but he did not get a call back from them yet.  The issue of whether to purchase a new pump or have the broken one repaired is tabled until next meeting.  Pump Station 2 pump went down as well.  The pump was pulled and Andy had it sent to Orchard Pumps and it is being repaired.  Andy also informed the Authority that there is stream water getting into the well pit #3 at the reservoir, probably from the reservoir.  The tubing leaks into well pit #3; if the tube gets worse it will need to be resealed at the basin.  Andy also received a letter from ISO on the fire hydrant tests that they ran.  Andy also had Chris Shutt from PRWA in to see if there was a water leak by the Kevin May property.  The leak must have fixed its self.  PESI hauled sludge and Andy is going to have Stahlneckers come in to clean out the wet wells. 

Solicitors Report: 

None present

Old Business:

Dean is going to handle the delinquents and shut offs with Andy.  The walk thru for 2013 list of improvements:

A.) Put grates on head wall of 18” pipe at well site—is pending.

Jamie Shrawder had notified Dean by way of email that she got another job and would no longer be with SEDA COG..  She also informed Dean that the Authority got FFY2013 $13306.00 to assist with the project.  Jamie suggests that they Authority wait for FFY 2014 to get the money. Due to the recommendation of Jamie, Dean recommended that we not contract with B3 Architects until we get the 2nd letter outlining the amount of monies from the 2nd grant as the Architect's 1st case of business would be to meet with SEDA COG to obtain all of the paperwork that he would have to prepare. With regards to the man hole covers, Paul will continue to co-ordinate bidding process with Jackson Township.  It is perceived they would be seeking bids this spring.

With regards to the canopy modification, Andy had been in contact with Ren Wolfe & is it tabled until spring.

New Business:

Dean advised he has found a CPA for the Audit.  Doug G Parker from Lewisburg will be the new Auditor.  He gave a quote of $2500.00 to do the audit, which was the lowest amount that Dean found while searching for a CPA.  Dean also asked for a list of other municipalities that he handles and he was able to present some.  Dean did follow up work and contacted some of the municipalities.  A motion was made pending the approval of legal council Dean proposed Doug Parker CPA at a cost of $2500.00 to do the audit.  Second to the motion was made by Jeff. 

Adjournment:  There being no further business, the public meeting adjourned at 8:32pm.  Motion made by Paul and 2nd from Dean.

Respectfully Submitted By:Tammy Osman, Secretary

Herndon Borough - Jackson Township

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