February 26, 2013

Call to Order: 

President Reynold Wolfe called the meeting to order at 7:04 pm

Present:

Authority Members:  Reynold Wolfe, Dean Williard, Barry Hughes, Jackson Wetzel

Employees: Tammy Osman, Andy Bobb

Solicitor:  Tony Michetti

Citizens:  Jeffry Aurand observer for the Herndon Council

Review of Previous Meeting Minutes:

After a review of the previous month’s meeting minutes a motion was made by Jackson Wetzel and second by Barry Hughes to approve the minutes as presented. 

Financial Report and Payment of Listed Bills:

Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $521.59 and the balance in the general account of $32751.76.  After the review of the bills to be paid tonight and the addition of payments to Andy Bobb $1400.00, and Bobb’s Plumbing and Heating $883.07 and a motion was made by Dean and 2nd by Jackson to proceed with paying the bills as listed and the add-ons.  Ren suggested that he and Dean go over the Spark Energy bill. 

Communications:  Dean informed the Authority that there was a message on the answering machine from Lucy at Construction Data inquiring about the winning bid on the 4 log project.  Dean gave the phone number and information to Ren who is going to follow up with her. 

Water System Operator:

Andy informed the Authority that everything is working well with the water system and he has nothing new to report.

Waste Water Operator:  Andy informed the Authority that PESI has completed the annual Chapter 94 report, Andy reviewed it with the Authority.  PESI reported that the average discharge is 27,000 gallons per day and the WWTP is capable of doing 60,000 gallons.  The organic loading limit is 177 pounds per day and WWTP is averaging 43 pounds per day.  Andy wanted a copy to put on file at the WWTP.  Andy also informed the Authority that he needed to get Site Specific in to rewire Pump Station 3. 

Solicitors Report: 

Tony informed the Authority that he wanted an Executive session at the end of the regular meeting. 

Old Business:

Dean is going to be handling the shut off with Andy. Shut off date is April 1, 2013.   The 4 log analyzer project has been bid out.  The lightening strike claim has been paid by EMC. The walk thru improvements still pending are: 

A) Existing control building at reservoir to be renovated

B) Vines on fence at well site cut and removed- Ren said this is going to get started in April, he would like to remove all tree within 3 foot of the fence.  

C) All bollards at WWTP & pump stations to be painted

D) Andy to look into a proper cover for the Post EQ tank to retard algae growth.

New Business:

Dean informed the Authority that he has continued to look into refinancing the loan.  He contacted Nothumberland National Bank and they are interested in doing it.  They are looking at a 25 year term at a fixed rate of 3.5%.  Ren and Dean are going to look and see if they can find someone else to compare that too.  Ren wants to check into Penn Vest.  Ren then went over the 4 log bids and who was the lowest bidder. The Authority received six (6) bids.  K and N Electric at $49,925.00, JB Electric at $53,369.00, Franks Electric $48,282.00, Sikora Brothers $69,000.00, I Ray Zimmerman $57,250.00, and Bobb’s Plumbing and Heating at $45,697.70.   Bobb’s Plumbing and Heating came in as the lowest bidder.  Since Andy Bobb is the Authority’s operator, Ren had it checked to make sure that it was not conflict of interest for him being low bidder.  Bobb’s Plumbing and Heating is not listed on the Excluded Parties list System, therefore he is cleared to start the work.  Ren made a motion to award the contract for the 4 log automatic monitoring system to Bobb’s Plumbing and Heating.  Dean second to the motion, motion carried unanimously.  Barry informed the Authority that the snow plow is hitting some of the man hole covers.  Ren said that he will take a look at them and get prices to have them fixed as it is the Authority responsibility.    Ren made a motion to give authorization to our legal council to engage an expert pump witness.  Jackson second to the motion,  vote carried unanimously.  

Adjournment:  There being no further business, the public meeting held at the Herndon Borough Municipal Building adjourned at 8:20 pm

Respectfully Submitted By:Tammy Osman, Secretary

Herndon Borough - Jackson Township

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