December 22, 2015

Call to Order: 

President, Jackson Wetzel called the meeting to order at 7:10 pm.

Present:

Authority Members:  Dean Williard, Paul Witmer, Joel Wetzel, Jackson Wetzel

Employees:  Andy Bobb

Solicitor:  Tony Michetti

Citizens:  None

Review of Previous Meeting Minutes:

After a review of the previous month’s meeting minutes a motion was made by Paul and second by Dean to approve the minutes as presented. 

Communications and Notices:  Dean was notified that the Sprenkle property will not pay until they are evicted. 

Financial Report and Payment of Listed Bills:

Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $521.90 and the balance in the general account of $29419.32 and a balance in the Northumberland National Bank Savings account of $1007.54. A motion was made by Dean and second by Jackson to pay the bills as presented along with the addition of payments to Andrew Bobb for $1200.00, TDS $123.10, Bobbs Plumbing and Heating for $138.86, Larson Design Group for $305.00, Dluge and Michetti yearly services $1160.00, and Dluge and Michetti for professional services for the law suit $2064.83. Dean was notified by BBT bank that the account that was previously discussed would not work for the Authority since it is a government entity.  BBT did an analysis of the yearly transactions and stated that there should not be a problem with the Authority going over the limit of the transactions allowed in one month.  However, Dean feels that it is better to switch banks completely.  Dean had the Attorneys read over the information from Mid Penn Bank and had the Michetti’s prepare the documents that they requested.  Dean then asked for a motion to switch from BBT to Mid Penn Bank, Jackson was the second to the motion.  The motion carried unanimously.  Dean informed the secretary that he would need the minutes by this Saturday so that he would be able to go to the bank and get the minutes, resolution, and letter from the Attorneys to them to get the new account opened.  A motion was then made to have the signors of the checks be Dean Williard, Tammy Osman, and Jackson Wetzel.  Motion was made by Dean and 2nd by Joel. 

Water/Wastewater System Operator:

Andy informed the Authority that the canopy has been installed.  Ren has a plan to modify the canopy and has talked to Andy about it and it will be at minimal cost to do so.  Andy will notify Ren that he has the go ahead to do the modifications.  Andy had not had the chance to let Ren know that he is to proceed with the modifications but he will let him know.  Andy received another draft for the new 5 year NPDES permit for the WWTP for our approval from the DEP (Department of Environmental Protection).  The application had been prepared by Larson Design Group (LDG) & Andy.  This draft requires more samples and testing which would lead to increased operational costs.  The Authority was advised by Paul Krizan of LDG that the Authority may want to appeal to DEP as he feels we are in need of clarification on the frequency requirements outlined in the draft.  Andy has agreed to contact DEP and the LDG and report back the results. Andy reviewed the draft and he feels it looks good.  He is now waiting on LDG to get him the final copy.  Andy stated that there would need to be 3 more tests that would need to be done.  Andy then informed the Authority that there was a problem at Pump Station #2 and a relay went bad, it has since been replaced and it is back on line. 

Solicitors Report:   Tony gave the Authority the bill from them for the yearly service and also from the lawsuit.  He also went over the settlement of the lawsuit.  He gave Dean the resolutions he needed for Mid Penn Bank. 

Old Business:

Dean is going to handle the delinquents and shut offs with Andy.  The walk thru for 2013 list of improvements:

A.) Put grates on head wall of 18” pipe at well site—is pending.

Dean gave an update on the replacement valve & water line project.  The Authority was denied funding for the valve project but was approved for the water lines. Dean will be in contact with B3 Architects who will be the engineers for the water line project.  Dean contacted B3 Architects and they estimated that engineering cost would be $10500.00 for the project.  B3 also thought the cost of the project would only be about $14000.00 Paul and Jackson feel this is low.  Jackson contacted Jeff Adams and he estimated that the project would cost at least $20000.00. This project would be from Eagle Ridge down to the ball field.  Dean will be back in contact with Jamie from CEDCOG as she told Dean that there may be more grant monies available for this project.  Tony informed Dean that at $10500.00 the engineering portion of the project does not need to be bid out. 

With regards to the man hole covers, Paul will continue to co-ordinate bidding process with Jackson Township.  He advised they would not be seeking bids until the spring of 2016.  A motion was made by Jackson and second by Paul to approve the budget for 2016 that Dean had presented at Novembers meeting. 

New Business:

Dean mentioned to Joel to bring 2 matter to the Borough Council at their December meeting:

1. Dean’s term on the Authority will expire on December 31, 2015 and he stated that he is willing to be reappointed for another term. 

2. Joel will need to be replaced as he was an Authority member based on previous practices that a Borough Council member be on the Authority and Joel will be off the Authority December 31, 2015.

It was suggested that a letter be typed and given to the Borough secretary so that it can be brought up at the January 2016 meeting.  The meeting dates for 2016 have been decided and they will be January 26, February 23, March 22, April 19, May 24, June 28, July 26, August 23, September 27, October 25, November 22, and December 27 2016. 

Adjournment:  There being no further business, the public meeting adjourned at 8:26pm

Respectfully Submitted By: Tammy Osman, Secretary

Herndon Borough - Jackson Township

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