December 18, 2012

Call to Order: 

President Reynold Wolfe called the meeting to order at 7:04 pm

Present:

Authority Members:  Reynold Wolfe, Dean Williard, Jackson Wetzel, Ed Wiestling

Employees: Tammy Osman, Andy Bobb

Solicitor: Tony Michetti

Citizens:  None

Review of Previous Meeting Minutes:

After a review of the previous month’s meeting minutes and a correction to the name of some parts by Andy a motion was made by Dean and second by Jackson to approve the minutes with the corrections.  

Financial Report and Payment of Listed Bills:

Dean presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $521.55 and the balance in the general account of $33845.80.  After the review of the bills to be paid tonight a motion was made to proceed with the paying the bills as listed and the additions to Andy Bobb $1040.00, TDS $118.10, Bobb’s Plumbing and Heating $591.00, Andy Bobb $465.00 for continuing education, Barbara Buckles $30.00, and Wolfe Realty for $30.00.  Motion was made by Dean and 2nd by Ed to proceed with paying the bill as listed and the additions.

Communications:

Ren had received the new engineering and service agreement from LDG.  There is no cost on the Authorities part to sign the agreement.  Ren also got insurance documents from FEMA and they need two signatures stating that we received the documents.

Water System Operator:

Andy informed the Authority that the lightening damages are now completed at the Reservoir.  He went over the cost of the repairs and it cost the Authority $4295.65 materials only and $591.00 labor total of $4886.65 which will be presented to the insurance for reimbursement.  Andy is to be looking into surge protectors. 

Waste Water Operator:

Andy informed the Authority that he needed to pull pump #1 at PS2 it was beginning to shut down daily.  He put new cutters on it and it appears to be working good again. The cutters lasted approximately 2 to 3 months and cost $700.00.  Dean asked if there are back up cutter purchased.  Andy said that he will order more and have some in stock. 

Solicitors Report: 

Tony informed the Authority that he has not done anything with the liens until the beginning of the year.  He requested an executive session to go over the pending law suit.  

Old Business:

Dean is going over delinquents on December 30, 2012.   Gary from Baer Architect informed Ren that it would be good to bid out the 4 log project in February and start the construction in March.  Ren is going to contact Eric Wendt to discuss the mailbox address. 

The walk thru improvements of this past summer will be addressed next year, 2013. These are: 

A) Existing control building at reservoir to be renovated

B) Vines on fence at well site cut and removed 

C) All bollards WWTP & pump stations to be painted

D) Andy to look into a proper cover for the Post EQ tank to retard algae growth. 

Ren asked for a meeting with all members at the close of the regular meeting to discuss the Operators Contract again.  The Authority met on October 16th with Andy concerning his request for a new Operators Contract. Andy has requested an increase for his per day time as a Certified Operator and an increase for the per hour payment for work performed beyond the Operators Contract Job Description. There were various suggestions made by the authority members with varied opinions. No conclusion was reached with the need for all parties to give the subject more consideration. 

New Business:

The 2013 dates for the Authority meeting have been scheduled; they are all the 4th Tuesday of the month except for November and December when it is the 3rd Tuesday.   Ed reminded the Authority that his term is up and that he is not seeking re appointment.  He wrote a letter to the Borough and they need to decide on his replacement. Dean presented his finished budget and also noted that the pay for the secretary and assistant secretary and himself (when acting as an independent contractor in helping with clerical duties) should receive a raise of $1.00 per hour this year.  Secretary and Dean will get $13.00 per hour and the assistant secretary will get $11.00 per hour.  Ren then presented the sludge removal proposal from PESI at .085 cent per gallon, a savings of $936.00 per year.  Dean questioned what the cost would be from Stahlnecker, a suggestion was made that we give Stahlnecker a chance to give the Authority their cost as well.  Dean made a motion to give Stahlnecker until next month to get the cost of hauling sludge to us.  The secretary is to write a letter and see what the cost is going to be for removal from Stahlnecker and present it next month meeting.  

Dean made a motion to proceed with the signing of the service contract with LDG since there is no cost in signing it, second to the motion made by Jackson. The only time it costs is when we use them for services. 

Adjournment:  There being no further business, the public meeting held at the Herndon Borough Municipal Building adjourned at 8:03pm

Respectfully Submitted By:                                                   Tammy Osman, Secretary

Herndon Borough - Jackson Township

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