December 15, 2009

Call to Order: 

President Reynold Wolfe called the meeting to order at 7:05 pm

Present:

Authority Members:  Reynold Wolfe, Dean Williard, Jackson Wetzel, Ed Wiestling, Kurvin Batdorf

Employees: Andy Bobb, Tammy Osman

Solicitor:  Tony Michetti

Citizens:   None

Review of Previous Meeting Minutes:

After a review of the previous months meeting minutes, Ren declared the minute’s approved as presented motion made by Kurvin and second by Jackson.

Financial Report and Payment of Listed Bills:

Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $520.82 and the balance in the general account of $61115.13.   After the review of the bills to be paid tonight and the addition of payments to PPL for $1144.83, Seewald Labs for $152.00 Dluge and Michetti for $2581.10 and Dean Williard for $60.00 motion was made by Ed and 2nd by Jackson to proceed with the paying of the bills as presented and the additions.  Dean then went over the budget and there were no changes since being presented at the November meeting. 

Communication and Notices:  Jackson Township agreed to Ren Wolfe as there representation on the board.  Dean also got a notice regarding Linda Lee, he will need to look into this more and see if it is the Linda Smith property by getting tax parcel number and then call the Lawyer back.  Ren was given the LDG consultant service contract, which was signed last year and will be done again this year (there is no cost to sign the contract) LDG did not change or increase their rates, motion was made by Ed and 2nd by Kurvin to sign the contract.  Ren gave Andy some information on workshops on drinking water, valve workshop, and groundwater control, for Andy’s review. 

Water System Operator:

Andy informed the Authority that there was a decrease in flow, which was the result of a leak in Campbells field from a cracked main, which is now fixed.  Andy also informed the Authority that they have lost communication at pump 4 Andy called Site Specific and OCC which stated that he needed to have authorization to proceed with repairs.  Motion was made by Ed and 2nd by Dean to proceed with the repairs.  There were minor leaks at the WWTP, Andy called Aqua Aerobics and purchased O rings and is going to make the necessary repairs.  Andy needed to turn the water off at the curb stop at Frank Traini and when he did so he broke it; Andy and Ren are going to make the necessary repairs that are needed there.  Effective January 1, 2010 the water will be shut off at the Horty property.  Andy requested that some tree be trimmed at the reservoir, he had ordered Chlorine and it was dropped off at the WWTP, therefore he needed to get it to the reservoir, and had some issues with the trees.  He is requesting that in the spring they get trimmed.  Andy also requested the authorization to purchase a squeeze off tool which costs about $237.00.  Motion was made by Dean and second by Ed to proceed with purchase.  

Solicitors Report: 

Tony gave and update on the liens that the Authority has filed.  The lien against Swineharts (LDG 120) is in the amount of $316.00 which he was able to file.  He reminded the Authority that the Sheriff sale on the Walter property (LDG 115) is in December, so he will update the amount that is owed to HBJTJMA. The Kooken (LDG 178) sheriff sale he has not heard anything on and the Hoffman’s (LDG 87) was scheduled for December 8.  Tony informed the Authority that if we get a “right to know” request from Cozza forward it onto his office.  The Authority needs to appoint a “right to know officer.   Tony also requested that if the Authority keep them as Solicitors that the Authority put $300.00 in an escrow account for Dluge and Michetti to use to file liens.  Motion was made by Ren that if Dluge and Michetti are approved as Solicitors then there will be $300.00 put into an escrow account for their use.  Second to the motion was made by Dean. 

Old Business:

Ren and Dean are going to meet at 10:00 Saturday January 2nd to go over the shut offs for the month. The River Shore vents are still pending.  The curb stops at the Herndon House is pending and should be completed at the same time as the fix is made at the Horty property.  The generator for the reservoir is still pending.  A CD in the amount of $30000.00 has been purchased from Mid Penn Bank and the necessary paperwork is in a fireproof safe.  The tree removal project has been completed. 

New Business:

The 2010 budget has been approved as presented; motion was made by Dean and 2nd by Ed.  The meeting dates for 2010 has been decided and they are going to remain as they have in years past the 4th Tuesday of the month with the exception of November and December all at 7:00pm.  The dates are as follows:  Jan 26, Feb 23, Mar 23, Apr 27, May 25, June 22, July 27, Aug 24, Sep 28, Oct 26, Nov 16, and Dec 21, 2010.  A notice will be posted on the front door and also at the post office.  Dean informed the Authority members that upon reviewing the PP&L electric bills (do to projected 20 to30% rate increases coming in 2010)  it was discovered  that the Authority had been billed & been paying 6% sales tax on 1 of the 6 accounts.  He also discovered that we had been billed & been paying 6% sales taxes on the 3 telephone lines from TDS.  Dean would be making phone & mail contact with PP&L & TDS providing them proof  of the Authority's PA sales tax exemption requesting credits or refunds. With regards to making a choice on using another provider for electricity the Authority by consensus elected to take a wait and see attitude and do a comparison of costs when we received our first full bill for January 2010 electric as Dean's inquiries lead to a lot of changes with regards to other items billed on the 2009 electric bills.

Adjournment:  There being no further business, the public meeting held at the Herndon Borough Municipal Building adjourned at 8:22p.m.

Respectfully Submitted By:Tammy Osman, Secretary

Herndon Borough - Jackson Township

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