April 21, 2020
Call to Order:
Vice President, John Davis called the meeting to order at 7:02 pm.
Present:
Authority Members: Dean Williard, John Davis, Jeff Aurand, Pete Bergstresser, Brian Lenker and Charles Haffling
Employees: Tammy Osman and Todd Mace
Solicitor: Tony Michetti
Review of Previous Meeting Minutes:
After a review of the previous month’s meeting minutes a motion was made by Dean and second by Pete to approve the minutes as presented.
Communications and Notices: Dean informed the Authority that there were two property transfers during the previous month; LDG 168 Sencen to Snyder and the water was turned on. Dean collected the turn on fee and also the water & sewer through April. LDG 118 Kurvin Batdorf property was transferred to Miller. Andy turned the water back on at the Estate of Charles Spade LDG 160. Tracy Sciascia (Charles Spade's daughter) has had the property up for sale with a realtor. The water turn on was necessary to complete inspection by potential buyer. Dean has the assurance from the Estate and the realtor to pay delinquent monies owed to the Authority from the proceeds of the sale. Shut off valve was never able to be located so Dean reached out to former operator, Andy Bobb to turn water back on after property owner granted access to the basement of property. Andy had previously turned off the water in the same manner. PPL was lowest kilowatt hours in 5 years. CPA will be picking up the 2019 files to do the audit.
Financial Report and Payment of Listed Bills:
Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $548.38 and the balance in the general account of $24230.95. W&W Residential billing is typically billing one month behind. Dean reached out to them and had the address corrected. Aqua Aerobics bill do not pay, the wrong part was sent. Todd to check on bill from Site Specific and have them email it to Dean. A motion was made by Dean to pay all bills with the exception of Aqua Aerobics and pay Site Specific.
Water/Wastewater System Operator: Report- Annual water report was sent in. A chlorine pump was replaced at the reservoir. There are trees at the reservoir that need to come out. Once walk through is completed Todd will show. Problem with the SBR 2 mixer was just clogged up. Actuator is weak, but is working. Aqua Aerobic sent wrong part; Todd did get a quote for $4900.00 to replace the Actuator. Todd is going to research to see if he can find cheaper. Tanks need cleaned in the SBR units and Post EQ tank- Post EQ tank will cost $1500 and SBR Unit $3,000. Todd thought that the mixer was bad but it was only clogged. Correction from last month minutes SBR Unit 2 was to be drained and the actuator replaced but it was only clogged. Todd does not have time to replace the tanks. Todd called Hunter Lomison to service the generator at the train tracks. Dean wants all units serviced at once. Dean made a motion to get all generators serviced at the same time and Peter second. Dean questioned Todd’s and PESI billing. Items on the water system side could have been taken better care of in the past, which would have prevented some of the costs. Curb box is still sitting on Brian’s porch as well as the cold patch. Brian and Dean to coordinate the curb box lid replacement and the cold patch repair.
Solicitors Report: Tony has unsigned Resolutions in reference to fee changes. Dean has meeting minutes on his thumb drive and he has resolutions, 4 resolutions done at one time when the connections were made. Dean and Tony will coordinate. Dean will email the files to Tony. Judicial sale for Knarr in July no need to update our lien on that property.
Old Business: Dean will take care of the delinquents with the cutoff date of May 1. Jeff and Dean met with BnB Lawncare and got a quote for the widening of the road and the spraying of the weeds around the reservoir. They quoted the Authority $774 to clear a 3 foot area on the edges of the road up to the last well, also to go the whole way around the fence and then trim anything that is on the fence or around the fence. Dean made a motion that we accept the quote from BnB Lawncare. Pete seconded the motion.
New Business: Flush hydrants need to be done, the Herndon Fire Company has asked if they could help with that as part of their training. Todd is good with flushing once a year, Todd to get the date to Dean so a note can be posted at the post office and website. Todd will have the water quality report done and ready before the June 15th deadline. Linda Sterling feels confident that the Authority can get money to help with the DEP items. Linda wants to have a tele meeting to discuss all of this. Herndon Borough is low to moderate income but Jackson Township is not. There are $220,000 available funds with very few municipalities applying for the monies. A telephone conference call will be sent up with Linda Sterling and LDG. Walk through rescheduled in June.
Adjournment: There being no further business, the public meeting adjourned at 8:08. Motion was made by Dean and 2nd from John.
Respectfully Submitted By:
Tammy Osman, Secretary
Tammy Osman, Secretary
Herndon Borough - Jackson Township
Joint Municipal Authority
Meeting Minutes
