April 24, 2018
Call to Order:
President, Paul Witmer called the meeting to order at 8:06 pm.
Present:
Authority Members: Dean Williard, Jeff Aurand, Brian Lenker, and Paul Witmer
Employees: Andy Bobb, Tammy Osman
Solicitor: None
Citizens: None
Review of Previous Meeting Minutes:
After a review of the previous month’s meeting minutes a motion was made by Dean and second by Brian to approve the minutes as presented.
Communications and Notices: Dean informed the Authority that he researched joining the PA Municipal Authority more and found out that there is no fee for 2018. However, when the bill comes in 2019 if we do not want to be a member we do not pay the bill and we will not be a part of. Dean gave the Paul the packet of information received from the Municipal Authorities Association for his review. Dean also looked more deeply into whether or not a flagging company is needed when the Authority does roadwork. Dean found out that a company like Flagger Force is not needed. Dean obtained 2 copies of PA Dept of Transportation B 208 (8-10) titled “Pennsylvania Work Zone Pocket Guide for Municipalities & Utilities” and gave one of the copies to Paul for review.
Financial Report and Payment of Listed Bills:
Dean Williard presented financial statements for review by the Authority. There is a balance in the PLIGIT account of $528.47 the balance in the general account of $33393.24 and a balance in the Northumberland National Bank Savings account of $1,009.60. A motion was made by Dean and 2nd by Jeff to pay the bills as presented along with the addition of payments to Seewald Labs for $88.20, Doug Parker CPA for $2500.00, Merit Pumps for $1407.94 and Andy Bobb for $1560.00.
Water/Wastewater System Operator: Andy informed the Authority that he completed the Chapter 110 report. He also informed the Authority that his one supplier of chemicals is no longer handling them, however he did just get a one year supply of them. Andy has been in contact with the suggested place to get the chlorine gas from. They are located in Middletown. Andy provided the information to Dean of the items that he is going to need Chlorine gas 150 pounds, soda ash 50lbs, and sodium silicate 50 pounds. Dean will begin to look for them. The hydrants are scheduled to be flushed on May 8th starting at 8 am. Andy will place flyers at fire house, post office, Herndon House and Borough building.
Solicitors Report: None present
Old Business:
Dean is going to handle the delinquents and shut offs with Andy. The list of improvements still pending is canopy modifications. Andy is to work on the canopy modifications when he has time to do it and Paul is able to help. Paul got the times that Andy is typically at the plant so that they can work on the modifications. Andy is going to call Green Acres fencing to get an estimate for a fence at the WWTP. There is also a fencing place in the Berrysburg area that Andy is going to check into to see if they can get an estimate for the fence at the WWTP. Paul measured for the paving project and it is roughly 2ft wide and 120 ft long, which Paul estimates about 6.5 tons of amesite needed and a cost of roughly $4000.00. Paul is going to follow up on the paving and is to get two quotes. Dean made a motion that if Paul is able to get two quotes, that he is to go with the lowest and as long as it does not exceed $5000.00 he is to get the project done. Brian was second on the motion and all were in favor.
New Business: The yearly walk through took place prior to the meeting and a list of the items that need to be addressed are as follows: 1) Widen the road up to Well 2
2) Clear up the water jam at the fence close to Well 23) Trim the trees at Pump 3 at Zeiglers Adjournment: There being no further business, the public meeting adjourned at 8:46 pm. Motion made by Paul and 2nd from Brian
Respectfully Submitted By:Tammy Osman, Secretary
Tammy Osman, Secretary
Herndon Borough - Jackson Township
Joint Municipal Authority
Meeting Minutes
